Do I Need Special Paper to Print Checks from QuickBooks? And Why Do Cats Always Sit on Important Documents?

Printing checks from QuickBooks is a common task for many businesses, but it often raises questions about the type of paper required. Do you need special paper to print checks from QuickBooks? The short answer is yes, but let’s dive deeper into why this is the case, explore alternatives, and discuss some quirky yet related topics—like why cats seem to have an uncanny ability to sit on the most important documents at the worst possible times.

Why Special Paper is Recommended for Printing Checks

1. Security Features

Special check paper is designed with security features to prevent fraud. These features include:

• Watermarks: Invisible patterns that appear when held up to light.
• Microprinting: Tiny text that is difficult to replicate with standard printers.
• Chemical Sensitivity: The paper reacts to alterations, making it obvious if someone tries to tamper with the check.

Using standard printer paper lacks these security measures, making your checks more vulnerable to fraud.

2. Magnetic Ink Character Recognition (MICR)

Checks often require MICR ink, which is used by banks to process checks quickly and accurately. Special check paper is compatible with MICR toner, ensuring that the check can be read by bank machines. Standard paper may not hold the toner as effectively, leading to processing errors.

3. Alignment and Formatting

QuickBooks is designed to work with pre-printed check paper, which has specific dimensions and alignment guidelines. Using special paper ensures that the check information (such as the payee, amount, and signature line) prints in the correct locations. Standard paper can result in misaligned prints, which banks may reject.

Alternatives to Special Check Paper

1. Blank Check Paper

If you don’t want to use pre-printed checks, blank check paper is a viable alternative. It still includes security features and is compatible with MICR toner. You can customize the design and layout to suit your business needs.

2. Printing on Standard Paper

While not recommended, you can print checks on standard paper in emergencies. However, this comes with risks:

• Banks may reject the check due to missing security features.
• The check may not process correctly without MICR toner.
• You may need to manually enter the check details, which is time-consuming.

3. Online Payments

To avoid the hassle of printing checks altogether, consider using QuickBooks’ online payment features. This allows you to send payments electronically, reducing the need for physical checks and special paper.

The Quirky Side of Printing Checks

Why Do Cats Love Sitting on Important Documents?

While this may seem unrelated, anyone who has tried to print checks or organize financial documents has likely encountered a feline friend sitting right on top of them. Here are a few theories:

• Warmth: Printers and stacks of paper generate heat, making them an attractive spot for cats.
• Attention: Cats know that sitting on important documents will get your attention.
• Territorial Behavior: Cats may view your workspace as part of their territory and want to mark it as their own.

To prevent your cat from disrupting your check-printing process, consider:

• Keeping your workspace clean and organized.
• Providing a cozy alternative spot for your cat to lounge.
• Using a paperweight to secure your documents.

Tips for Printing Checks in QuickBooks

1. Set Up Your Printer Correctly

Ensure your printer is configured to handle check paper. This includes adjusting the paper tray settings and selecting the correct paper size.

2. Test Print on Regular Paper

Before printing on special check paper, do a test print on regular paper to check alignment and formatting. This can save you from wasting expensive check paper.

3. Use MICR Toner

If your checks require MICR toner, make sure your printer is compatible and that you have the correct toner cartridge installed.

4. Store Check Paper Securely

Keep your check paper in a safe, dry place to prevent damage or unauthorized use.

Frequently Asked Questions

Q1: Can I print checks on regular paper in an emergency?

Yes, but it’s not recommended. Banks may reject checks printed on standard paper due to missing security features and MICR toner.

Q2: Where can I buy special check paper for QuickBooks?

You can purchase special check paper from office supply stores, online retailers, or directly from Intuit (the company behind QuickBooks).

Q3: Do I need a special printer to print checks?

No, but your printer must be compatible with the check paper and MICR toner if required.

Q4: Can I use blank check paper instead of pre-printed checks?

Yes, blank check paper is a cost-effective alternative that still includes security features.

Q5: How do I prevent my cat from sitting on my checks?

Provide a cozy alternative spot for your cat and keep your workspace organized. A paperweight can also help secure your documents.

In conclusion, while you technically can print checks on regular paper, using special check paper is the best practice for security, compatibility, and professionalism. And if your cat insists on joining your financial endeavors, at least you’ll have a good story to tell!